Corporate Services, Climate Change and Scrutiny Management Committee (Calling In)	11 March 2024
Report of the Director of Governance

Called-in Item: Civic Protocols - Decision Session – Executive Member for Finance, Performance, Major Projects and Equalities, 21 February 2024.

Summary

1. This report sets out the reasons for the call-in of the decision made by the Executive Member for Finance, Performance, Major Projects and Equalities in consultation with the Executive Leader including Corporate Services, Policy, Strategy and Partnerships on 21 February 2024 in respect of the Civic Protocols Review.  The report also sets out the powers and role of the Corporate Services and Climate Change Scrutiny Management Committee (Calling-In) in dealing with the call-in.

Background

2. An extract from the Decision Sheet published after the Decision Session of 21 February 2024 is attached as Annex 1 to this report.  This sets out the decisions taken on the called-in item.  The original report to the Executive, together with its annexes, is attached at Annex 2.

3. The decisions have been called in for review by the Corporate Services and Climate Change Scrutiny Management Committee (Calling-In) by Cllrs Mason, Steward and Orrell, in accordance with the Constitutional requirements, and based on the detailed reasoning set out in Annex 3 attached.

Consultation

4.      In accordance with the requirements of the Constitution, the calling-in Members have been invited to attend and/or speak at the calling-in meeting, as appropriate, together with relevant Executive Member(s) and Officer(s).

Options

5. The Committee must follow the practice for dealing with called in business set out in the Scrutiny Procedure Rules in Appendix 5 of the Constitution. After debate and all contributions have been heard, the Chair will invite each Member of the Committee to state whether they consider the core principles identified in the call-in request (Annex 3) have been breached or not. 

6. In the event of a majority of Members finding no breach, the call-in request will be immediately closed with no further action unless the Committee identifies any areas worthy of future exploration by the scrutiny function.

7. In the event of a majority of Members finding a breach, the called in decision will be referred back in full for further consideration at the next appropriate meeting of the Executive.

Analysis

8. Members need to consider any breach specifically identified in the call-in request in relation to the original report to the Executive Member and the consequential decision made.  As stated in the options identified above, the Chair will then guide the Committee on the constitutional requirements for handling the meeting and culminating in the Committee determining its position on any breaches.  

Council Plan

9. Any implications associated with the delivery of Council priorities for 2023-2027 are addressed in the original report to the Executive Member set out in Annex 2.

Implications

10. There are no known Financial, HR, Legal, Property, Equalities, or Crime and Disorder implications in relation to handling the call-in of the issue under consideration.

Risk Management

11. There are no risk management implications associated with the call-in of this matter.

Recommendations

12. Members’ views are sought on the call-in request and specific breaches identified in Annex 3.

Reason:    To enable the called-in matter to be dealt with efficiently and in accordance with the requirements of the Council’s Constitution.

Contact Details

Author: Dawn Steel Democratic Services Team Leader dawn.steel@york.gov.uk Tel: 01904 551030	Chief Officer Responsible for the report: Bryn Roberts Director of Governance Tel: 01904 555385
	Report Approved	ü	Date:	29/02/2024
Wards Affected:  All
For further information please contact the author of the report

Annexes

Annex 1 – Extract from the Decision Sheet produced following the Executive Member Decision Session on 21 February 2024, setting out the decisions made on the called-in item.

Annex 2 – Report of the Director of Customer and Communities, 21 February 2024, Civic Protocols Review.

Annex 3 – Call in Request from Councillors Mason, Steward and Orrell.